7 Tips on How to Refer Someone for a Job

Do you know someone who is looking for a new job? Are they feeling overwhelmed by the process and unsure of how to start their search? Referring them for a job can be one of the best options – but it also comes with its own set of challenges. In this blog post, we provide tips and advice on how to refer your friend or family member for a job in the most effective way possible.

From researching contacts within an organization to knowing what information needs to be included in an email referral, this article will help guide you while making sure that your referral helps the person in question land their dream position!

What is a job referral?

A job referral is an act of recommending someone for a particular job position. This can be done through personal contacts, such as by speaking to the hiring manager directly or introducing them to your contacts in human resources. It can also occur through written communication, such as a business letter format or email that outlines how you believe the person is qualified for the position.

Recommending within your company

Many firms support their employees to suggest friends or ex-coworkers for roles in the organization. The idea is that someone who comes with an internal recommendation is likely a better fit and understands more about what the company stands for. If you work at such a business and want to vouch for your friend’s candidacy, consider these points before taking any action:

  • Talk to your manager: Make sure you understand the internal process and that there is a need for someone in the particular job position.
  • Review the requirements: Read the job description and make sure you are aware of what the company is looking for and how your candidate meets those needs.
  • Write a Job Referral Letter: Create a professional letter, following the business letter format, to recommend your candidate. Include how you know them and their most relevant skills and experience
  • Discuss with human resources: If possible, speak to the human resources director about why this person is a good fit for the job.
  • Refer Candidates Online: Many companies now use online platforms to collect and manage employee referrals. Make sure to follow the process correctly to ensure your candidate is considered.

Recommending someone from outside your company

If the job you’re referring to is outside of your organization, it’s important to think through how best to make a referral that will count in the hiring decision. Here are a few tips to consider

  • Research the company: Make sure you have an understanding of what they do and how they work.  This will help you tailor your referral letter.
  • Ask the right questions: Talk with your candidate to see how their skills, experience, and values match those required for the job.
  • Referral Email: Create an email that is sent to the hiring manager and includes a link or attachment to their resume. This should be brief but include how you know them and why they would be a good fit for the job.
  • Follow-Up: Once you have made your referral, follow up with the hiring manager if necessary to make sure your candidate is being considered.
  • Referring someone else: Don’t forget to be a good colleague and give others the chance to refer qualified candidates as well.

Tips for an effective referral

Referring someone for a job can be an effective way to help your colleague, friend, or family member build their career prospects. job referrals are usually done in writing, often through a formal letter or employee referral email. When referring someone for a job, it is important to give the hiring manager an accurate impression of the candidate’s qualifications and how they will fit into the organization.

1. Get to know the person you’re referring

Before you refer someone for a job, you must take the time to get to know them. This will help you to determine whether or not they would be a good fit for the position. You should also ask them about their career goals and what they’re looking for in a new job.

2. Do your research.

Once you’ve decided that you’d like to refer someone for a job, it’s important to do your research. You should find out as much as you can about the company and the position that they’re interested in.

3. Make sure you have a good relationship with the hiring manager.

If you don’t have a good relationship with the hiring manager, it’s unlikely that your referral will be given serious consideration. Therefore, it’s important to make sure that you have a good relationship with the person who will be deciding before you refer someone for a job.

4. Write a personalized letter of recommendation.

A generic letter of recommendation is not going to be as effective as a personalized one. Therefore, it’s important to take the time to write a letter that is specific to the person you’re referring to and the job they’re interested in. In your letter, be sure to highlight the skills and experience that make them well-suited for the position.

5. Include your contact information.

When you refer someone for a job, be sure to include your contact information so that the hiring manager can easily get in touch with you if they have any questions. This will also allow them to thank you for your referral once they decide on the position.

6. Follow up with the hiring manager.

Once you have referred someone for a job, it’s important to follow up with the hiring manager to ensure that they received your referral and to find out if they have any questions. This shows that you are truly invested in helping your friend or colleague get the job they want.

7. Be patient.

Referring someone for a job can be a lengthy process, so it’s important to be patient throughout the process. The hiring manager may need some time to review all of the applications and conduct interviews before deciding who to hire. Therefore, it may be several weeks or even months before you hear back from the hiring manager about your referral.

How do you write someone in a referral?

The basics

To write someone in for a referral, you will need to have their full name, date of birth, and current address. You will also need to know the reason why you are writing them in for a referral. This can be anything from needing help with addiction to wanting to get into therapy.

Why you are writing

The first thing you will want to do is explain why you are writing the person in for a referral. This is important as it will give the person reading your letter a better understanding of the situation. Be sure to be specific and include any relevant details. The job referral letter should be written in a professional business letter format and include the person’s name, contact details, job title, how long you have known them, and specific examples of how they meet the skills required for the job.

Your relationship to the person

It is also important to explain your relationship to the person you are writing to for a referral. This will help the reader understand how well they know you and how much they can trust what you are saying. Include a personal reference or recommendation in your referral letter, if possible. This will help to give hiring managers an insight into how they would be as an employee, and how they could fit in with the company’s culture.

Why they need help

The next thing you will want to do is explain why you believe the person needs help. This can be anything from them exhibiting certain behaviors to them confiding in you about their struggles. Again, be as specific as possible and include any relevant details.

How they have been affected

It is also important to explain how the person has been affected by their problem. This can include things like them struggling academically or socially, or it can be something as serious as them harming themselves or others.

Why you are helping

If you have tried to help the person before, it is important to mention this in your letter. This shows that you have been invested in their well-being and have been trying to help them in whatever way you can. Be sure to mention what steps you have taken and what the results were.

Your contact information

Lastly, be sure to include your contact information so that the person reading your letter can get in touch with you if they have any questions or need more information. End the letter with a polite sign-off, such as “Sincerely” or “Regards”.

How do you refer to someone for a job example?

Dear Ms. Fuller,

I am writing to recommend my friend, Joe Smith, for the Marketing Manager position at your company. I have known Joe for 6 years and he has always demonstrated exemplary communication skills and a strong work ethic.

Joe currently works as an Account Executive for ABC Company, where his primary responsibilities include managing customer accounts and developing new relationships with clients. During his two years at the company, Joe has consistently exceeded expectations and achieved impressive results.

Joe is a great candidate for the position because he would be able to leverage his knowledge of marketing strategies as well as his experience with customer relationship management. Additionally, he has experience working in team environments and developing successful collaborations with colleagues.

If you have any questions or would like further information about Joe, please do not hesitate to contact me. I believe that Joe has the right skills and talents to make a great addition to your team and I look forward to hearing from you.


John Smith

Benefits of job referrals

More qualified candidates

When a job is referred by someone within the company, it is more likely that the candidate is already qualified for the position. This is because the person making the referral has likely worked with the candidate before and can vouch for their skills and abilities. Additionally, referrals tend to come from people who are in similar positions to the one being filled, so they have a good understanding of what is required for the job.

Faster hiring process

Another benefit of job referrals is that they can help to speed up the hiring process. This is because referrals bypass many of the traditional steps in the hiring process, such as advertising the position and screening resumes. With a referral, companies can be confident that they are getting a qualified candidate and can move on to interviewing and hiring them much faster than they would with other candidates.

Lower turnover rate

Referred employees are also less likely to leave their jobs than those who are hired through other methods. This is because referred employees tend to feel more connected to the company and have a better understanding of its culture and values. Additionally, referred employees often have friends or family members who work at the company, which makes them more likely to stay put even if they experience some bumps in the road.

Higher satisfaction levels

Not only do refer employees tend to stick around longer, but they also tend to be more satisfied with their jobs. This is because referred employees feel like they fit in at the company and are more likely to be placed in positions that are a good match for their skills and abilities. Additionally, referred employees often have a better understanding of what is expected of them from the start, which can lead to fewer misunderstandings down the road.


Job referrals are also a cost-effective way to fill job openings. This is because companies save on advertising and recruiting costs when they rely on referrals. Additionally, referred candidates are often cheaper to hire than those who come through other channels because they require less training and onboarding once they start.


How to refer someone for a job is pretty simple. Just follow these three steps and you’ll be good to go. First, find out if the company is hiring. Second, get in touch with your friend or acquaintance and let them know that you think they would be great for the position. Finally, give the person who is hiring at the company all of the information they need about your referral. That’s it! Referring someone for a job doesn’t have to be difficult – just use these easy steps and you’ll be on your way.