Best Tips on How to Use Your Existing Talent Pool to Help You Recruit

Are you looking for new and creative ways to help your organization recruit top talent? Do you have an existing talent pool that could be used as a valuable resource in the recruitment process? Talent management is key to ensuring a successful recruitment process and that you have the right talent in line for future talent needs. Whether it’s passive or active job seekers, graduates-to-be, or existing employees, developing an effective talent pool is key.

What is a talent pool?

A talent pool is a collection of hand-selected, skilled individuals within an organization who are identified as potential leaders. Talent pools are typically used to ensure maximum efficiency and productivity when engaging in new projects that require experienced professionals. Companies or organizations recognize how important it is to have the right people on board to navigate the complexities of any project.

By strategically selecting professionals from their existing talent pipeline, companies can rest assured that these individuals will be up for the challenge. Knowing how to use your existing talent pool efficiently can be critical for success and should be taken into account when attempting any larger-scale projects tough enough to require specialized knowledge and skills.

How do you use a talent pool

Here are the best tips to help you make the most of talent pooling and find the right talent:

1. Make use of social media in the job market

Leveraging social media networks like LinkedIn, Twitter and Facebook are effective tools for finding qualified candidates actively looking for job openings. You can share new job postings on these platforms or use talent-specific search queries to bring up potential talent that meets your criteria on the job market. Social media is a powerful tool for recruiting.

By establishing a presence on relevant networks, you can get your company’s name out there and open the door to potential applicants. Utilize professional networks like LinkedIn and job boards like Indeed to reach a wider audience of candidates. You can also join online groups related to your industry for additional networking opportunities.

It’s important to remember, however, that social media isn’t just about posting job openings. Use creative content such as video interviews and behind-the-scenes glimpses into your workplace to show potential applicants what it would be like to work for you.

2. Build internal talent pools

Your internal talent pools are often a great source of qualified applicants. Rather than beginning the recruitment process by looking for external employees from scratch, hiring managers can contact employees in your current pool who have the potential to fill any open positions and discuss their suitability. Hiring internal candidates reduces the time and recruitment costs to hire compared to hiring external candidates.

3. Stay ahead of emerging Trends

By staying up-to-date with industry news, you can anticipate talent needs and be proactive about talent pooling for the future. Research emerging skill sets and develop talent pipelines to ensure that there is a constant flow of new talent available when needed.

4. Utilize digital tools

Digital tools such as talent management software have revolutionized talent pooling by making the process easier and more efficient. These systems allow employers to access a talent database with information about potential job candidates, including their skills and experience. This helps hiring managers create talent profiles quickly and accurately, streamlining the recruitment process. By utilizing talent pools and talent management tools, you can quickly and easily find the right talent for your open position.

Digital talent pooling tools such as Applicant Tracking Systems (ATS) help to make the recruitment process easier. These systems can be used to collect and store information about job candidates, making it easier for you to spot talent from a large talent pool.

5. Passive candidates with their contact info

Recruiting passive candidates can be a tricky task, as they are usually content with their current job and don’t actively seek out new ones. Fortunately, the emergence of social media has made it easier than ever to take initiative and reach them. From LinkedIn to Twitter, there is no shortage of platforms for employers to initiate contact and make valuable connections.

Even though passive candidates might not be actively searching for opportunities right now, they are open to receiving relevant and valuable content that will assist them in advancing their careers. By providing this kind of information, you can generate goodwill from them and in return receive their contact details: everyone wins!

6. Send personalized emails or messages to your existing talent pool.

Building relationships with high-performing employees is key when encouraging applications that are tailored to your organization’s needs and values. All the information you have collected about them can be used to make sure they receive content that is interesting and beneficial for their career development.

7. Have a long-term recruiting strategy

Wouldn’t it be great if we had an expansive and comprehensive staffing plan already laid out? Unfortunately, outside forces can prevent our ideal recruiting vision from becoming reality. That’s why it’s important to have a long-term talent management strategy that can be amended and adapted as needed.

A talent management strategy will help you to stay ahead of future talent needs and ensure that your talent pool remains competitive. It should also include more general strategies such as promoting job openings on social media, keeping talent pipelines stocked with potential talent, and regularly engaging existing employees. For example, if the company needs more employees with technical skills, they should start talent pooling for those specific skills ahead of time.

8. Leverage your existing network

Ask existing employees if they know anyone who might be qualified for the position or use your network to find potential candidates. You can also take advantage of online job boards or social media networks to find and reach out to potential employees. Identify industry influencers and contact them directly, even if they may not be actively seeking a new role. This way you’ll be able to attract top talent that wouldn’t otherwise have known about your organization.

9. Make your company attractive

Take the time to make sure that your organization’s website, job postings, and social media accounts are up-to-date and convey a positive message about what it’s like to work with you. You want potential candidates to be engaged and excited by the prospect of joining your team.

10. Create a positive candidate experience

From the moment they apply to your organization, you want potential candidates to have a positive experience. Make sure you give timely responses and feedback throughout the recruiting process and show appreciation for their efforts. This will help create a strong reputation among job seekers and make them more likely to recommend working with your company in the future.

11. Build a dedicated landing page

If, on the contrary, potential hires favor your company but can’t find a suitable vacancy right now, you need to have an alternative option for them. An excellent approach would be establishing a talent pool that they can join to stay informed about new opportunities with your organization.

To achieve this, you need to create a dedicated landing page with an easy-to-use application form. This will provide the perfect platform for passive candidates to register their interest and highlight any relevant information regarding their skills and qualifications.

12. Track your recruiting efforts

Keeping track of your recruiting efforts is essential in understanding what’s working and what needs to be improved. Use recruitment metrics to measure the success of your strategies and track them over time. That way you can identify trends and optimize processes as needed.

13. Re-engage unsuccessful candidates

Revitalizing contact with potential hires who already applied but weren’t suitable is a simple method of populating your talent pool – so long as you provided them with an exceptional candidate experience (mentioned earlier).

You can start by sending an email to those candidates, thanking them for their interest in your company and asking if they would like to stay updated on new opportunities. To ensure that our potential candidates have a positive outlook for the future, it is paramount to communicate with them and explain why they weren’t chosen this time—it’s essential to maintain constructive relationships.

Even if these applicants don’t cut now, there might come an opportunity when their skillset will be more suitable than before. Therefore, we should include such individuals in our talent pools because recruiters previously considered them viable contenders and can help us find better-fitting employees down the line.

15. Develop relationships with local schools

The best way to plan for your business is by establishing a talent pool. Engaging with those who are soon-to-be students or graduates can provide you with the opportunity to get a jump start on getting quality and talented employees in the future. Reach out to local colleges, universities, and high schools to develop relationships that can open doors for finding qualified employees in the future.

While students are typically not in the market for an all-encompassing job, they still desire to work part-time. This could be for extra money or to begin exploring their desired occupation when entering the professional world – or both! Similarly, those who have recently graduated may also pursue these means but with slightly different intentions. By forming and maintaining relationships with local schools, you can gain access to passionate and talented individuals who are eager to get started in their professional lives.

Social media provides students and graduates an awesome opportunity to gain insight into what it’s like working with your company, plus all the options available such as summer internships, graduate programs, part-time contracts, job shadowing opportunities, and even get a chance to chat with your CEO.

16. Don’t forget former employees

When it comes to developing and preserving your talent pool, don’t forget your former employees either! Although they moved on from the company, they may still be interested in possible future opportunities that present themselves. There’s always a chance of them coming back even if their departure wasn’t due to a lack of appreciation for working with you. Keep those alumni updated too so you know who is available when new positions open up.

How do I find my talent pool?

When you are looking to build a talent pool of suitable candidates, consider exploring different sources. Talent pools can be built through a combination of methods such as job postings, headhunting, talent scouting, and referrals.

Job postings

Job postings are one way you can access talent outside of your organization. It is important to be proactive in developing job descriptions that will attract the right candidates for each opening. Crafting ads that showcase the benefits and culture of your company can help you to capture talent that may not have been actively looking for a job.


Headhunting is another option. It is the process by which employers or talent scouts search and identifyhigh quality candidates who may be suitable for specific job openings. This method can be used to find experienced professionals with unique skill sets, as well as new talent from a variety of backgrounds.

Talent scouts

Talent scouts are professionals who specialize in talent scouting and recruiting talent. They focus on finding the right people for a company’s team, rather than just filling job openings quickly. These talent scouts may look to industry news, social media, and other sources to spot potential talent or reach out to talent agencies and talent pools.


Referrals are another great way to build talent pools. This is where individuals within your network can introduce you to potential job candidates who may be suitable for the position you’re looking to fill. Internal employees can also help identify talent by referring past colleagues or friends that they think might be right for a particular job.

How do I manage my talent pool?

By proper management of a talent pool, you can maximize the potential of your existing human resources. One way to do this is to take advantage of the skills and qualities that your current employees have, ultimately creating a more rounded team.

Utilizing the strengths everyone possesses can help to create an environment of cooperation that leads to better problem-solving and shared strength. Furthermore, investing in professional development can ensure your employees are staying on top of the latest trends that may be beneficial to your business.

Moreover, making sure hiring and retention practices are aligned with communication objectives is key to maintaining an engaged staff. By taking these straightforward steps, managers can effectively manage their current talent pool while being better prepared to bring in new talent in the future when needed.

Benefits of a talent pool

Talent pool benefits include;

1. Streamlined recruitment process

A diverse talent pool offers a faster and more efficient way to find qualified candidates. By having a pre-existing base of potential hires, employers can save time on the screening and interviewing process.

2. Reduced cost

Keeping updated internal talent pools will reduce costs associated with recruiting and training new employees, saving your organization money in the long run.

3. Increased diversity

By having a diverse range of potential hires available, employers can ensure that they are meeting their diversity goals and creating an inclusive workplace for all employees.

4. Improved retention rates

When you have a pool of pre-screened candidates to choose from, you can find the most suitable hire for a role in less time. This will help to reduce turnover and improve retention rates within your organization.


You can’t always find the perfect candidate for a job, but you can develop the talent you have to fill that role. With a little effort and some creativity, you can use your existing employees to help with recruitment and create a system that works well for everyone involved. Do you have any other tips on how to use your existing talent pool to help with recruitment? Leave us a comment below and let us know!