Have you ever come across a scenario where you walk into your workspace and find piles of paper scattered all over the place, shelves cluttered with things strewn about, and no idea where to start? It can be quite overwhelming to sit down in such an unorganised space – especially when you need to start working. The good thing is that you can learn how to organise your workspace in some simple steps!
Having an organised workspace is key for efficiency; it helps ensure that distractions stay away, tasks are completed quicker, and that you still have some peace of mind so you can focus on what matters most. In this blog post, we’ll take an in-depth look at how to organise your workspace – from decluttering surfaces to creating efficient storage systems – so that it’s easy to make the most out of each work session.
In this Article:
What makes an ideal workspace?
Everyone’s workspace needs may be different, but there are certain features that everyone would agree make an ideal workspace. Whether it be the perfect desk surface to take on projects or the comfortable chair you spend hours in, a workspace should be tailored to each individual’s preferences as much as possible.
A workspace should also be well-lit, with ample natural light when available and unobtrusive artificial light when natural light is not an option. Nothing is worse than straining your eyes in a dark workspace, which is why you should learn how to organise your workplace. The perfect workspace will also promote good organization and productivity habits through clear organizational labels, workspace scheduling techniques, and other tried and true methods.
Finally, no workspace would be complete without a few personal touches like plants or inspiring art pieces to help liven up a workspace. Whether you are working from home or in an office setting, these simple principles can ensure every workspace is optimized for success. Let’s dive into 10 tips on how to organise your workspace!
1. Limit personal items and office supplies
When it comes to office supplies, it is important to keep them to a minimum. Office spaces have limited space and having too many items can easily overwhelm the office area. Keeping this in mind, limit office supplies to 8 or fewer items that are necessary for daily office operations and store the rest in storage boxes or other designated storage areas. Additionally, workspaces should only contain a few personal items like plants or family photos to help keep the area organized and clutter-free.
2. Disinfect everything
Once office supplies and personal items are reduced, it’s important to disinfect everything. This includes furniture, office equipment, desktops, and anything else in office space. It’s best to use a good disinfectant and make sure any surfaces, fixtures, or office equipment are free of dirt and dust.
3. Organize office space in creative ways
Once office supplies and personal items are limited, it’s time to start organizing office space in creative ways. Use storage boxes and shelves to store office supplies, while keeping loose papers organized. Label shelves to make it easier to find items quickly. Additionally, consider investing in other electronic devices or office tools that could help enhance office productivity such as a desktop calendar and timer.
4. Invest in folders, office tools and a beautiful timer
Investing in office tools such as folders, office supplies, office tools, and a timer can be a major change for office space. It can help you stay organized and focused on important tasks. Also, it will be easier to find items quickly when needed. Consider investing in items like desktop calendars to help you stay on top of deadlines, a beautiful timer to remind you when to take breaks, and even office supplies such as nice pens, highlighters, and binders. These office tools can help you stay organised and focused on important tasks.
5. Cap office supplies
Ask yourself how many of the office supplies on your desktop are actually being used daily. The answer should be three to four, at maximum. Anything else can easily stay tucked away in a drawer or supply cabinet. This also includes office tools and office equipment such as computers, printers, fax machines, and photocopiers. That way you won’t have an overcrowded desk, and you’ll be able to save organized workspace.
6. Throw out vacation souvenirs and other office clutter
Another great way to declutter office space is to eliminate souvenirs, vacation items, old office supplies, and other office clutter. If you have office supplies that are no longer being used, do a good chance by donating them. Clutter causes space limitations and can take away from the office space’s productivity. Even if you think you need it, it may not be necessary or take up too much space.
7. Increase desk storage
Finally, make the most of your desk space by increasing storage. Invest in office supplies and office tools that are designed to save office space, such as wall-mounted shelves for office supplies, drawer organizers for office documents, or even office supplies that are designed to stack. This will help you stay organized and productive in office space.
8. Put a system in place
Streamline your workspace with a well-thought-out labeling and/or color-coding system. Carefully place labels on shelves, folders, bins, or drawers. This will help you quickly find office items and make the office space look more organized. Additionally, it can be helpful to use a desktop calendar to plan out office tasks and ensure deadlines are met. This will help you stay productive and organized in your office space.
9. Hide electrical wires and chargers
Simply hiding cables can really improve the appearance of an area’s cleanliness. Group office wires and chargers together, and use cable ties and clips to keep them in one place. This will help reduce the clutter on office surfaces.
If your office has closed sides, then place the cables in that opening to prevent the drawer from being opened.
10. Get a Junk Jar
The junk jar is a great office tool to help you stay in an organized space. Put loose papers, office supplies, and other office tools that don’t have a designated spot into the jar. That way, office items won’t be scattered across office desks and office spaces.
What are 5 things that should be in a workspace set up?
1. A comfortable chair
If you’re going to be spending hours at a time sitting at your desk, you need a chair that is comfortable and supports your back. Otherwise, you’ll likely end up with back pain or other issues. There are a variety of ergonomic chairs on the market that can help to keep you comfortable while you work.
2. A standing desk
Standing desks have become increasingly popular in recent years as it’s been shown that sitting for long periods of time can be bad for your health. If you don’t want to invest in a standing desk, you can simply put your laptop on a stack of books or something similar to raise it up to a comfortable height for standing.
3. Plenty of light
It’s important to have plenty of light in your workspace so that you can see what you’re doing and avoid eye strain. If possible, place your desk near a window so that you can take advantage of natural light. If not, make sure to invest in a good-quality lamp that will provide ample light without being too harsh on your eyes.
4. Few distractions
When setting up your workspace, try to position yourself in an area where there will be few distractions. This means avoiding areas where there is a lot of foot traffic or where people are likely to be talking loudly. If possible, find a space where you can close the door in order to minimize distractions even further.
5. Supplies
Last but not least, another important tip to learn how to organise your workspace is to make sure that you have all the supplies you need within easy reach. This includes things like pens and paper, as well as any other materials that you need for your work. Having everything organized and within reach will help you to be more productive and efficient while working.
A word from SublimePeople
A disorganised workspace can negatively impact your office productivity and create an environment of negative energy. Learning how to organise your workspace can be challenging, but with a few simple tips and tricks, you can start right away! Remember that investing in office tools and office supplies can help you stay organized and focused on important tasks and save office space. Surely there are more important things in our lives than the way we arrange our desks, but if a tidy workspace makes us just a bit happier and more productive, it’s worth taking the time to do it right. A few simple changes to the way you organise your desk can make a big difference to the way you feel about your work – and that’s got to be good for business.
Is your workplace well organised? Leave us a comment!
